SecureShare Admin Guide
Comprehensive documentation for managing users, organizations, security, and system settings in SecureShare. Everything administrators need to effectively control and monitor their environment.
Quick Navigation
User Management
Create, manage, and configure users. Handle roles, authorizations, invitations, and access permissions.
Organization Settings
Configure organization-wide policies, sharing options, security settings, file types, and storage quotas.
Role-Based Access Control (RBAC)
Manage roles, permissions, and user assignments. Control access with precision using RBAC.
Email Management
Monitor email delivery, retry failed messages, manage templates, and track email statistics.
Security Monitoring
Monitor authentication, activities, and audit logs. Manage security alerts and compliance reporting.
Admin Overview
Who is an Administrator?
Administrators are users with elevated privileges who can manage the SecureShare system. Different admin roles have different capabilities as shown below. To access Admin features, you need a role with administrative capabilities such as Admin, Security Admin, User Admin, or Auditor.
Sign in with your admin account → Open main navigation → Click Admin → Use sidebar to switch between Users, Organizations, Authorizations, Invitations, External Shares, and Email sections.
Admin Roles & Responsibilities
Key Admin Areas
👥 User Management
- • Manage users, roles, and statuses
- • Handle invitations and authorizations
- • Review pending user requests
- • Manage user lifecycle
⚙️ Organization Settings
- • Configure sharing policies
- • Set security policies
- • Manage file type restrictions
- • Configure storage quotas
🔐 Access Control (RBAC)
- • Manage roles and permissions
- • Assign roles to users
- • Review permission matrix
- • Audit access changes
📧 Email & Security
- • Monitor email delivery
- • Manage email templates
- • Review security events
- • Manage audit alerts
Common Admin Tasks
Daily Admin Checklist
Check Security Alerts (Daily)
Review any critical or high-priority alerts on the Security Dashboard
Review Pending Authorizations (Daily)
Process external user authorization requests in the authorization queue
Monitor Failed Emails (Daily)
Check email delivery status and retry any failed notifications
Review Authentication Logs (Weekly)
Review authentication patterns and investigate suspicious activity
Audit User Access (Monthly)
Review user roles and access permissions for accuracy and compliance
Complete Guide Sections
👥User Management
Create, manage, and configure users. Handle roles, authorizations, invitations, and access permissions.
Key Topics:
- • User lifecycle management
- • Role assignment and permissions
- • Authorization workflows
- • Invitation management
- • Bulk operations
⚙️Organization Settings
Configure organization-wide policies, sharing options, security settings, file types, and storage quotas.
Key Topics:
- • Organization configuration
- • Sharing policies
- • Security policies
- • File type management
- • Session settings
🔐Role-Based Access Control (RBAC)
Manage roles, permissions, and user assignments. Control access with precision using RBAC.
Key Topics:
- • RBAC overview and concepts
- • Built-in roles and hierarchy
- • Permission management
- • Role assignments
- • Audit trails
📧Email Management
Monitor email delivery, retry failed messages, manage templates, and track email statistics.
Key Topics:
- • Email categories and types
- • Notifications dashboard
- • Email status management
- • Template management
- • Delivery statistics
🛡️Security Monitoring
Monitor authentication, activities, and audit logs. Manage security alerts and compliance reporting.
Key Topics:
- • Security dashboard
- • Authentication logs
- • Activity logs
- • Admin audit logs
- • Audit alerts and risk scoring